Secretary Job in Pretoria: Government Position Offers R237 453 Salary

Job seekers with Grade 12 who have strong communication and organisational skills may be interested in a Secretary position advertised under the Persons with Disabilities section of the recruitment notice. The position falls within the Directorate: Fraud Prevention and Ethics Management and carries an annual salary of R237 453.

The successful candidate will work in Pretoria, Gauteng, and provide administrative and secretarial support to a Director. The role involves managing appointments, answering telephone calls, preparing documents, arranging meetings and handling routine office administration.

The employer requires a Grade 12 Certificate or an equivalent relevant qualification. Applicants also need computer skills, good telephone etiquette and the ability to communicate professionally with people from different backgrounds. The advert does not specify previous work experience as a minimum requirement.

Secretary Vacancy Details

About the Secretary Position

The Secretary will support the Director and help the Fraud Prevention and Ethics Management Directorate manage its daily administrative responsibilities. The successful applicant will handle communication, prepare documents, organise meetings and maintain important office records.

This position requires someone who can organise several tasks without losing attention to detail. The successful candidate must also understand the importance of confidentiality because the office handles departmental information and administrative records.

Telephone communication forms an important part of the job. The Secretary will receive calls, identify the correct people to assist callers and refer enquiries to the appropriate officials. The employee will also manage the Director’s diary and help ensure that meetings and appointments run according to schedule.

Minimum Requirements

Applicants must meet the following minimum requirements listed in the advertisement:

• A Grade 12 Certificate or relevant equivalent qualification.
• Computer literacy, including Microsoft Word, Microsoft Excel and PowerPoint.
• Good telephone etiquette.
• Sound organisational ability.
• Good interpersonal skills.
• Strong written and verbal communication skills.
• The ability to communicate with people at different levels and from different backgrounds.
• The ability to act with tact and discretion.

The advert does not list a specific number of years of work experience. Applicants should therefore focus on demonstrating their administrative abilities, communication skills and computer knowledge in their CVs.

Main Duties and Responsibilities

The Secretary will perform a range of administrative duties to support the Director and other employees in the unit.

1. Reception and Telephone Support

• Receive telephone calls and direct them to the correct officials.
• Provide reception and secretariat support to the Director.
• Handle enquiries professionally.
• Communicate with staff members and other stakeholders.
• Use good judgement when handling confidential information.

The employee must maintain a professional approach when dealing with callers and visitors. Good telephone etiquette will help the office manage enquiries and maintain effective communication.

2. Diary and Appointment Management

• Record appointments and events in the Director’s diary.
• Arrange meetings for the Director and unit staff.
• Collect documents that the Director needs before meetings.
• Help organise schedules for meetings and official events.
• Keep track of appointments and relevant arrangements.

Strong organisational skills will help the Secretary manage the Director’s schedule and reduce the risk of missed appointments.

3. Document Preparation and Office Administration

• Type documents for the Director and other unit employees.
• Draft routine correspondence and reports.
• Prepare basic meeting minutes when required.
• File documents for the Director and the unit.
• Receive, record and distribute incoming and outgoing documents.
• Operate office equipment such as computers and photocopiers.

The Secretary must prepare documents accurately and maintain an organised filing system. These tasks help the Directorate retrieve information and manage its administrative work.

4. Travel and Meeting Arrangements

The successful applicant will help organise official travel and departmental meetings. Responsibilities include:

• Liaising with travel agencies to arrange official trips.
• Checking travel arrangements when relevant documents arrive.
• Processing travel and subsistence claims for the unit.
• Identifying suitable meeting venues.
• Inviting the relevant participants.
• Organising refreshments for meetings and events.
• Preparing meeting and event schedules.

These duties require good planning and communication skills. The employee must check arrangements carefully and follow departmental procedures.

5. Financial and General Administrative Support

• Process invoices linked to the Director’s work activities.
• Administer leave registers.
• Manage telephonic accounts.
• Handle procurement requests for standard office supplies.
• Arrange stationery and refreshments for the unit.

The Secretary must handle administrative records carefully and follow the relevant financial and procurement procedures.

6. Understanding Departmental Policies

The employee must stay informed about the public service rules, departmental policies and procedures that affect the role. The Secretary must study relevant documents and understand how they apply to daily office duties.

This knowledge will help the employee provide accurate administrative support and follow the correct processes when handling departmental matters.

Where Is the Position Based?

The advertised position is based in Pretoria, Gauteng. Applicants should consider the location when deciding whether they can meet the requirements of the role and report to the workplace as required.

Salary Information

The department offers an annual salary of R237 453 at salary level 05. This figure represents the annual salary stated in the supplied advertisement.

Applicants should review the complete recruitment notice for any additional information about employment conditions and benefits.

How to Apply for the Secretary Job

Applicants can submit their applications through hand delivery or email using the details below.

Option 1: Email Application

Email address: Post325@dlrrd.gov.za

Email Your Application

Option 2: Hand Delivery

Applicants can deliver their applications during office hours to the following address:

600 Lilian Ngoyi Street
Formerly Van Der Walt Street
Berea Park
Pretoria
0001

Important Application Information

Before submitting your application, carefully read the complete official advertisement. The vacancy information supplied for this article does not include a closing date or a list of required application documents. Check the full notice for the correct application form, supporting documents and deadline.

Use the correct reference number, 3/1/1/1/2026/325, when preparing your application. Make sure that your CV includes accurate education details, contact information and relevant administrative skills.

Enquiries

Applicants who need more information about the position can contact:

• Contact person: Ms N Mfuphi
• Telephone: (012) 312 9783

Employment Equity and Persons with Disabilities

The recruitment notice lists employment equity targets for African, Coloured, Indian and White males, as well as Coloured, Indian and White females. It also includes persons with disabilities in its employment equity targets.

The notice places this opportunity under the Persons with Disabilities section. Applicants should consult the complete official advertisement to confirm the specific eligibility and application instructions for this recruitment process.

Who May Find This Opportunity Suitable?

This Secretary position may interest applicants who have completed Grade 12 and want to build a career in office administration. It may also suit people who enjoy organising information, communicating with others and helping managers coordinate their daily responsibilities.

Applicants with computer knowledge can use their Microsoft Word, Excel and PowerPoint skills in the role. People who can manage diaries, prepare documents and handle telephone enquiries may also find the duties relevant to their abilities.

The position offers exposure to several areas of public sector administration, including travel arrangements, meeting coordination, document management, procurement support and financial administration.

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Final Thoughts

The Secretary vacancy offers an annual salary of R237 453 and falls within the Directorate: Fraud Prevention and Ethics Management in Pretoria. The employer requires Grade 12 or an equivalent qualification, computer literacy and strong communication and organisational skills.

The successful candidate will support the Director with diary management, telephone enquiries, document preparation, meetings, travel arrangements and general office administration.

Interested applicants should review the full official advertisement before submitting their documents. Confirm the closing date and any additional application requirements because the information supplied for this article does not state those details.

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