Auxiliary Service Officer Job in Pretoria 2026 | Grade 12, No Experience
Auxiliary Service Officer Job in Pretoria: Grade 12 Required, No Experience Needed
South African job seekers with Grade 12 can explore an administrative opportunity in Pretoria through the Auxiliary Service Officer vacancy advertised under the Directorate: Information Services. The position offers an annual salary of R237 453 at salary level 05, and the employer does not require previous work experience.
The successful candidate will help manage cadastral documents and provide important document services to internal and external clients. Daily responsibilities will include receiving, registering, scanning, capturing, reproducing and archiving cadastral records.
This opportunity may suit candidates who have good computer skills, strong organisational abilities and an interest in document administration. Applicants should also understand basic maps and cadastral documents or demonstrate an ability to learn the processes involved.
Auxiliary Service Officer Vacancy Details
| Employer | Department of Land Reform and Rural Development |
| Position | Auxiliary Service Officer |
| Reference number | 3/1/1/1/2026/327 |
| Directorate | Information Services |
| Salary | R237 453 per annum |
| Salary level | Level 05 |
| Location | Pretoria, Gauteng |
| Minimum qualification | Grade 12 Certificate |
| Experience | No experience required |
| Enquiries | Mr KC Segole: (012) 337 3658 |
| Application email | Post327@dlrrd.gov.za |
About the Auxiliary Service Officer Position
The Auxiliary Service Officer will support the Directorate: Information Services with the administration and management of cadastral documents. These records contain important land survey information, including diagrams, general plans, sectional title documents and survey records.
The employee will help the department organise these documents, maintain their condition and make them accessible when staff members or members of the public request information.
The job also involves computer-based tasks. The successful candidate will capture information from cadastral documents into a database, correct data errors and scan documents for electronic storage. Accuracy matters because the department relies on properly recorded information when it manages and retrieves cadastral records.
Although the employer does not require previous experience, candidates should have the patience to handle detailed administrative tasks and follow established document management procedures.
Minimum Requirements
Applicants must meet the following requirements listed in the vacancy notice:
- A Grade 12 Certificate.
- No previous work experience required.
- Computer literacy.
- A basic understanding of maps and cadastral documents.
- Good interpersonal relations.
- Good written and verbal communication skills.
- Knowledge of computer software.
- Good organisational abilities.
- Above-average attention to detail.
The position may interest school leavers and other job seekers who hold Grade 12 but have not yet gained formal employment experience. However, applicants should understand that the role involves technical records and detailed document handling.
Computer literacy will help candidates manage electronic records, capture information and scan documents. Good communication skills will also help them respond to requests from colleagues and external clients.
Main Duties and Responsibilities
The Auxiliary Service Officer will perform several duties relating to cadastral document processing, information management and archiving.
1. Process Cadastral Documents
The employee will receive and process different types of cadastral records. These documents include diagrams, general plans, sectional titles and survey records.
Main responsibilities include:
- Receive and register cadastral documents.
- Process documents according to cadastral requirements.
- Reproduce cadastral documents for registration copies.
- Administer and organise cadastral records.
- Prepare documents for storage and future retrieval.
These tasks require careful document handling. Employees must follow the correct procedures to help the department maintain accurate records.
2. Manage Document Vaults
The department stores cadastral documents in designated document vaults. The Auxiliary Service Officer will help maintain the organisation and condition of these records.
The duties include:
- Prepare dummy trips and mark-out boards for document vaults.
- Replace worn-out hanging strips.
- Arrange repairs for damaged documents.
- Insert mark-out boards and dummy trips where employees remove documents.
- Keep document storage areas organised.
Dummy trips and mark-out boards help staff identify the location of documents that have left their normal storage positions. These systems support accurate filing and make document retrieval easier.
3. Assist Internal and External Clients
The successful candidate will help clients access cadastral information. This responsibility includes assisting department employees and members of the public who request specific documents.
- Provide cadastral information to internal and external clients.
- Extract documents requested by staff who serve external clients at public counters.
- Deliver requested documents to the relevant staff members.
- Supply cadastral information to external clients.
Good interpersonal skills will help the employee communicate professionally with people who need access to cadastral records.
4. Capture and Correct Cadastral Data
The job includes entering information from cadastral documents into the department’s database. The employee must capture both alphabetic and numeric information accurately.
Responsibilities include:
- Capture alpha-numeric information from cadastral documents.
- Enter the information into the relevant database.
- Correct captured errors and missing information when requested.
- Check information carefully to maintain accurate records.
Attention to detail is especially important when handling this work. Incorrect information can make it harder for staff and clients to retrieve the correct records.
5. Scan Cadastral Documents
The employee will help create and maintain electronic copies of cadastral records. This work includes:
- Scan newly approved cadastral documents.
- Respond to requests for document rescans.
- Assist with missing document images.
- Handle scanning requests from the Client Service Centre and other divisions.
Scanning helps the department maintain electronic records and respond to requests for document images.
6. Archive and Maintain Documents
The Auxiliary Service Officer will also manage the filing and archiving of cadastral records.
- Prepare documents for filing in their respective vaults.
- Archive newly approved cadastral documents.
- Refill older documents in their correct storage locations.
- Conduct random checks on filing arrangements.
- Inspect the condition of stored documents.
- Replace dummy trips and mark-out boards when employees remove documents.
These responsibilities help the department protect its records and maintain an organised document management system.
Skills That Can Help You in This Job
Although the vacancy does not require previous experience, applicants should understand the importance of accuracy and organisation in document administration.
The following abilities can help candidates perform the duties successfully:
- Computer skills: The employee will capture information and work with electronic documents.
- Attention to detail: Cadastral records contain information that requires careful handling.
- Communication: The role involves assisting colleagues and external clients.
- Organisation: Employees must arrange, retrieve and archive documents.
- Teamwork: The employee will support different staff members and divisions.
- Willingness to learn: Candidates must understand document management procedures and workplace systems.
Salary and Work Location
The department offers an annual salary of R237 453 at level 05. The position is based in Pretoria, Gauteng.
Applicants should consider the work location and the nature of the duties before applying. The job involves document storage, scanning, data capturing and providing information to clients.
How to Apply for the Auxiliary Service Officer Job
Applicants can submit their applications through hand delivery or email. The vacancy notice provides the following submission details.
Option 1: Apply by Email
Email address: Post327@dlrrd.gov.za
Option 2: Hand Delivery
Applicants can deliver their applications during office hours to the following address:
Suncardia Building, 6th Floor
524 Stanza Bopape and Steve Biko Street
Arcadia
Pretoria
0002
Application Preparation
The supplied vacancy information does not list the full application document requirements. Read the complete official advertisement before submitting your documents.
As you prepare your application, make sure that you:
- Quote reference number 3/1/1/1/2026/327.
- Include your Grade 12 qualification details.
- Provide accurate contact information.
- Highlight your computer skills and organisational abilities.
- Check the complete advertisement for the required application form and supporting documents.
- Use the correct email address or hand-delivery location.
Enquiries
For questions about the Auxiliary Service Officer position, contact:
- Contact person: Mr KC Segole
- Telephone: (012) 337 3658
When contacting the department, mention the position title and reference number so the official can identify the vacancy you mean.
Employment Equity Information
The vacancy notice lists employment equity targets for African, Indian and White males, as well as African and Indian females. It also includes persons with disabilities in the stated employment equity targets.
Applicants should read the full official notice for any additional information about the department’s recruitment and employment equity requirements.
Who Should Consider Applying?
This opportunity may suit people who have completed Grade 12 and want to enter the public service. It may also interest job seekers who enjoy working with documents, computers and organised filing systems.
The employer does not require previous experience, which makes the vacancy worth considering for applicants who are starting their careers. However, candidates should have the ability to learn new procedures and handle detailed administrative work.
People who enjoy organising information and assisting others may find the responsibilities interesting. The role also offers exposure to cadastral records, document archiving and information services within a government department.
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Final Reminder
The Auxiliary Service Officer vacancy offers an annual salary of R237 453 and requires a Grade 12 Certificate. The employer does not require previous work experience, but applicants need computer literacy, good communication skills and strong organisational abilities.
The successful candidate will process cadastral documents, capture information, scan records, assist clients and maintain document archives. The position is based in Pretoria under the Directorate: Information Services.
The vacancy details supplied for this article do not include a closing date or the complete list of application documents. Check the full official advertisement to confirm the deadline and application instructions before submitting your documents.
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