Administration Clerk Job at Pietermaritzburg High Court: Grade 12 Required

South African job seekers with Grade 12 can explore an entry-level government opportunity at the KwaZulu-Natal Division of the High Court in Pietermaritzburg. The Office of the Chief Justice (OCJ) has advertised an Administration Clerk position within its Digital Court Recording System (DCRS) operations.

The position offers an annual salary ranging from R237 453 to R279 708 at salary level 05. The employer does not require previous work experience, which makes this opportunity worth considering for applicants who want to start a career in public service administration.

The successful candidate will support court recording activities and provide administrative assistance to the Court Manager, Registrar or Supervisor. The work will involve preparing for court recording sessions, recording court proceedings and managing playback activities when necessary.

Administration Clerk Vacancy Details

About the Administration Clerk DCRS Position

The Digital Court Recording System helps capture court proceedings. The Administration Clerk will support the processes that allow court sessions to run smoothly and ensure that recording activities receive proper administrative attention.

The employee will help prepare for recording sessions, operate or support the relevant recording processes and assist with playback activities after or during sessions when required.

The role also includes general administrative support. The successful candidate will work with the Court Manager, Registrar or Supervisor and help complete tasks that support the court’s daily operations.

This position requires accuracy, organisation and a responsible approach to handling court-related information. Applicants should also understand the importance of professional conduct in a court environment.

Minimum Requirements

Applicants must meet the following requirements from the vacancy advertisement:

• A Grade 12 Certificate or an equivalent qualification at NQF Level 4 recognised by SAQA.
• No previous work experience required.
• A valid driver’s licence will serve as an added advantage.
• Good verbal and written communication skills.
• Good interpersonal relations.
• Planning and organisational skills.
• Computer literacy, including Microsoft Office applications.
• Administrative skills.
• Flexibility and the ability to work in a team.

The employer does not list previous work experience as a requirement. However, applicants should demonstrate their communication, computer and organisational abilities in their CVs.

A driver’s licence may strengthen an application, but the advertisement describes it as an advantage rather than a compulsory requirement.

Main Duties and Responsibilities

The successful candidate will perform administrative and recording support duties within the court environment.

1. Prepare for Court Recording Sessions

The Administration Clerk will provide administrative support during the pre-recording stage of court proceedings. This work helps prepare the recording process before court sessions begin.

The employee must follow the relevant procedures and assist with the arrangements needed for proper recording.

2. Support the Recording of Court Proceedings

One of the main responsibilities involves rendering proper recording services during court proceedings. The employee will help ensure that the recording process runs according to the court’s requirements.

Accuracy and concentration matter because court recordings form part of important legal proceedings. The employee must approach these responsibilities carefully and follow workplace instructions.

3. Perform Playback Activities

The vacancy also includes playback duties during or after court sessions. These activities involve supporting the playback of recorded proceedings when required.

The employee must follow the relevant procedures and assist authorised court officials with recording-related requests.

4. Provide General Administrative Support

The successful candidate will also assist the Court Manager, Registrar or Supervisor with administrative tasks as required.

These responsibilities may involve organising information, communicating with colleagues and helping the office complete routine administrative work. The employee must remain flexible and work well with other members of the court team.

Skills That Can Help You Succeed

Although the employer does not require previous experience, candidates need practical skills that support accurate administrative work.

• Communication: Clear communication helps employees interact with court officials and colleagues.
• Computer literacy: Microsoft Office knowledge supports routine office and administrative tasks.
• Organisation: Good planning helps employees manage responsibilities and deadlines.
• Teamwork: The employee must cooperate with other people in the court environment.
• Flexibility: The ability to adapt helps when court schedules and administrative needs change.
• Interpersonal skills: Professional relationships support effective daily operations.

Salary and Employment Conditions

The position offers an annual salary between R237 453 and R279 708 at salary level 05.

The successful candidate must also sign a performance agreement. This agreement sets out the employee’s performance responsibilities and expectations in the role.

How to Apply for the Administration Clerk Job

Applicants must submit their applications by email to the Office of the Chief Justice.

Application email: 2026/159/OCJ@judiciary.org.za

Email Your Application

Application Preparation

The information supplied for this vacancy does not include a complete list of required supporting documents or a closing date. Applicants should consult the full official advertisement before submitting their applications.

When preparing your application, consider the following steps:

• Quote reference number 2026/159/OCJ.
• Include your Grade 12 or equivalent qualification details.
• Highlight your Microsoft Office and computer skills.
• Explain your communication and organisational abilities.
• Include valid contact details in your CV.
• Mention your driver’s licence if you have one.
• Follow the document and submission instructions in the full advertisement.

Check the application email address carefully before sending your documents. Keep a copy of your application for your records.

Enquiries

Applicants can contact the officials below for assistance:

• Technical-related enquiries: Mr S Dlamini, (033) 345 8211.
• Human Resources enquiries: Ms SZ Mvuyana, (031) 493 1723.

Contact the appropriate official depending on whether your question concerns the technical duties or the recruitment process.

Employment Equity

The Office of the Chief Justice states that it will give preference to candidates in line with its Employment Equity goals.

Applicants should read the full vacancy advertisement for the department’s complete recruitment conditions and any additional information that may affect the selection process.

Who Should Consider Applying?

This opportunity may suit Grade 12 graduates who want to enter government administration without previous employment experience. It may also interest people who enjoy working with computers, organising information and supporting office operations.

The position offers exposure to court administration and digital recording activities. Candidates who can communicate professionally, follow instructions and work with a team may find the responsibilities suitable for their abilities.

Applicants should remember that the role involves court proceedings. A responsible attitude, attention to detail and respect for workplace procedures will therefore matter.

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Final Reminder

The Office of the Chief Justice has advertised an Administration Clerk position within the Digital Court Recording System at the KwaZulu-Natal Division of the High Court in Pietermaritzburg.

The employer requires Grade 12 or an equivalent NQF Level 4 qualification and does not require previous work experience. The annual salary ranges from R237 453 to R279 708.

Interested candidates should review the complete official advertisement, confirm the closing date and prepare the required documents before emailing their applications. Always quote reference number 2026/159/OCJ.

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