Registry Clerk Vacancy 2026 at the Office of the Chief Justice in Pietermaritzburg

The Office of the Chief Justice has advertised a Registry Clerk position at the KwaZulu-Natal Division of the High Court in Pietermaritzburg. The opportunity may interest applicants who have completed Grade 12 and want to build a career in administration, registry services and records management.

The position falls under salary Level 05, with an annual salary ranging from R237 453 to R279 708. The advert does not require previous work experience. Applicants should, however, understand that registry work involves handling official correspondence, maintaining records, organising files and protecting documents.

This role requires attention to detail and the ability to follow established filing and records management procedures. The successful candidate will also need to sign a performance agreement.

Registry Clerk Vacancy 2026: Position Details

Minimum Requirements

Applicants should have a Grade 12 certificate or an equivalent qualification at NQF Level 4 recognised by the South African Qualifications Authority (SAQA). The advert states that candidates do not need previous work experience to qualify for consideration.

A relevant qualification in the field may serve as an added advantage. However, the wording in the supplied advert does not identify the specific field. Applicants should consult the complete official advertisement if they need clarification about this requirement.

The position also requires knowledge and skills related to registry administration and records management. The advertised knowledge areas include:

• An understanding of the National Archives Act and its regulations.
• Knowledge of the legislative framework that governs the Public Service.
• An understanding of storage and document retrieval procedures.
• Knowledge of registry operations and filing practices.
• An understanding of the Batho Pele Principles.
• Written and verbal communication skills.
• Interpersonal and organisational skills.
• Computer literacy, particularly Microsoft Office applications.
• Numerical and report-writing skills.
• Time management, planning and organising abilities.

What Does a Registry Clerk Do?

A Registry Clerk helps an organisation manage official documents and records. The work involves receiving correspondence, registering documents, maintaining filing systems and ensuring that authorised employees can retrieve the records they need.

In a court environment, proper record management supports the daily administration of the institution. Documents must remain organised, protected and accessible when required. The successful candidate will therefore need to handle records carefully and follow the organisation’s procedures.

Key Duties and Responsibilities

The appointed candidate will perform registry and records management duties. These responsibilities include:

1. Handling Incoming and Outgoing Correspondence

• Receive, sort, register and dispatch incoming and outgoing mail.
• Distribute notices relating to registry matters.
• Keep accurate records of received correspondence.
• Ensure that documents reach the appropriate recipients through the relevant procedures.

2. Managing Files and Registers

• Record receipt files and protection records.
• Open and close files according to the approved records classification system.
• Replace registers that become torn or damaged.
• Keep closed registers safely in the archival storeroom.
• Complete index cards for all files.
• Label files clearly to make retrieval easier.

3. Filing and Retrieving Documents

• File and store documents in the correct locations.
• Trace files manually when employees or authorised clients request them.
• Retrieve documents and files when required.
• Ensure that information in personal files is filed correctly.
• Register files requested by relevant clients, including auditors and human resources practitioners.
• Maintain sufficient filing space in the storeroom to reduce the risk of misfiling.

4. Protecting Official Records

• Maintain the safe custody and protection of files and records.
• Ensure that the storeroom remains locked to restrict access.
• Keep archived registers and records in the designated storage area.
• Follow the required procedures when handling official documents.

5. Archiving and Electronic Records

• Prepare documents for archiving or disposal.
• Sort and package files for archiving and distribution.
• Compile lists of documents that require archiving and submit them to the supervisor.
• Keep records of archived documents.
• Scan files electronically as part of the records management process.

Salary and Employment Information

The Registry Clerk position offers an annual salary of R237 453 to R279 708 at salary Level 05. The final salary within the advertised range will depend on the applicable appointment and salary determination processes.

The successful candidate must sign a performance agreement. This means the appointed employee will work under the organisation’s performance management arrangements and responsibilities.

Who Should Consider Applying?

This opportunity may suit applicants who have completed Grade 12 and want to enter the public service administration environment. Since the advert does not require previous experience, candidates who are starting their careers may consider the position if they meet the stated qualification requirements.

Applicants should also consider whether they can perform duties that involve organising records, handling correspondence, maintaining filing systems and protecting confidential or official documents. Accuracy and good time management are important because misplaced or poorly managed records can affect office operations.

People who have studied administration, records management or a related field may find their knowledge useful. The supplied advert mentions a relevant qualification as an added advantage but does not specify the exact field.

How to Apply for the Registry Clerk Position

Applicants must submit their applications by email using the address provided in the advertisement. Use the correct reference number when preparing the application so that the recruitment team can identify the position.

Position: Registry Clerk

Reference number: 2026/160/OCJ

Application email: 2026/160/OCJ@judiciary.org.za

Send Application Email

Before submitting an application, check the complete official vacancy advertisement for the required application documents, forms, certification rules and any additional instructions. The information supplied for this article does not specify a complete document checklist.

Applicants should ensure that their contact details are correct and that they use reference number 2026/160/OCJ in their application correspondence.

Enquiries

Applicants who need further information can contact the officials listed in the vacancy information:

• Technical enquiries: Mr MN Zondi – (033) 345 8211.
• Human Resources enquiries: Ms SZ Mvuyana – (031) 493 1723.

Employment Equity

The organisation states that it will give preference to candidates in line with its Employment Equity goals. Applicants should refer to the complete official advertisement for the relevant recruitment conditions and any further information about the selection process.

Important Information for Applicants

The supplied vacancy details do not include a closing date. Applicants should check the complete official advertisement or contact the relevant office to confirm whether applications remain open before submitting their documents.

Do not rely on unofficial posts alone when preparing an application. Confirm the requirements and submission instructions against the original Office of the Chief Justice advertisement.

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