Administration Clerk Production (Transport) Job at Boskop Hydrological Services Office

People with Grade 12 who are interested in government administration and transport coordination may want to consider the Administration Clerk Production (Transport) position advertised by the Department of Water and Sanitation. The post is based at the Boskop Hydrological Services Office under the department’s Gauteng provincial operations.

Unlike a general clerical position, this role has a strong focus on fleet administration and travel coordination. The successful candidate will help manage departmental vehicles, arrange maintenance, monitor transport costs, process financial records and coordinate travel bookings. The work will support the directorate’s operational requirements and help ensure that transport services are properly organised.

The advertised salary is R237,453 per annum at salary level 05. Applicants need a Senior Certificate or Grade 12, or a relevant qualification. Experience in transport services is an added advantage, while knowledge of office administration, data capturing and computer applications is also important.

Administration Clerk Production Transport: Vacancy Details

Minimum Requirements

Applicants must have a Senior Certificate or Grade 12 certificate, or a relevant qualification. This is the stated educational requirement for the position.

Relevant experience in transport services will serve as an added advantage. Candidates who have previously worked with fleet administration, vehicle bookings, transport records or travel arrangements may find their experience useful when demonstrating their suitability for the role.

The department also expects applicants to have a sound understanding of general clerical support services. Since the position involves administrative and financial responsibilities, candidates should be comfortable handling information, maintaining records and following established office procedures.

Knowledge and Skills

The advertised requirements include the following knowledge areas and abilities:

• Knowledge of general clerical support services.
• Understanding of office administration.
• Knowledge of data capturing.
• Computer literacy.
• Sound knowledge of word processing applications.
• Ability to use spreadsheet applications.
• Good verbal and written communication skills.
• Practical experience in client orientation and customer focus.
• Letter and report writing skills.
• Accountability and ethical conduct.
• Planning and organising skills.
• Experience in the national water use registration process.
• Knowledge of the National Water Act, Act 36 of 1998, and other relevant legislation.
• Ability to work under pressure.

The position requires more than basic filing and general office support. The successful candidate will work with transport information, financial records, service providers and travel arrangements. Accuracy, communication and the ability to organise several administrative tasks will therefore be important.

Key Duties and Responsibilities

The Administration Clerk Production (Transport) will support the coordination and control of transport services for the directorate. The responsibilities cover departmental fleet management, vehicle maintenance, financial administration and official travel arrangements.

1. Coordinate Departmental Fleet Services

One of the main responsibilities is facilitating fleet coordination and providing transport services to regional and area offices through the available vehicle pool.

The employee will help ensure that all available fleet vehicles are properly recorded, used efficiently and maintained. This requires accurate vehicle information and effective coordination so that transport resources can support the department’s operational activities.

The successful candidate will also help control and manage the transport unit. This includes supporting the procurement of vehicles for the provincial office and ensuring that transport reservations are handled effectively.

2. Manage Vehicle Inspections and Maintenance

Vehicle inspections form an important part of the position. The employee must ensure that pre-trip and post-trip inspections are conducted daily for every trip.

These checks help identify vehicle problems and provide records of vehicle condition before and after use. The employee will also arrange regular servicing and maintenance with the relevant service providers.

When a vehicle is involved in an accident, the successful candidate will liaise with the service provider to arrange a relief vehicle where necessary. This responsibility helps the office manage transport disruptions and maintain access to suitable vehicles.

3. Monitor Fleet Accounts and Financial Records

The role includes managing accounts between the Directorate: Water Resource Management Support and the service provider. The employee will reconcile fleet accounts against the agreed tariffs and check the relevant financial information.

The duties specifically include reconciling BAS and SAP reports against the service provider’s statement of account. This requires attention to detail because financial information must be checked carefully before discrepancies are addressed or payments are processed.

The employee will also handle administrative work relating to maintenance, fuel remuneration and payments to service providers. Monthly fleet account status reports must be provided to management.

4. Process Vehicle Rental Requirements

The department may need short-term vehicle rentals to support operational activities. The successful candidate will process applications for short-term rental requisitions and follow the applicable procedures.

The employee must also ensure that the correct processes are followed when departmental vehicles are issued. This includes maintaining proper records and supporting the effective use of available transport resources.

5. Coordinate Official Travel Arrangements

Another important part of the position involves coordinating travel arrangements for the directorate. The employee will liaise with the travel agency to manage bookings and support the department’s travel requirements.

These arrangements may involve car hire, accommodation and flights. The successful candidate will monitor the directorate’s travel needs and check whether bookings comply with the available budget and relevant travel policies.

The role also includes verifying payments and reconciling accounts with the travel agency. Applicants should therefore understand the importance of checking booking details, invoices and payment information before completing administrative processes.

6. Monitor Travel Costs and Compliance

The department expects effective cost control when arranging official travel. The employee will help monitor expenditure relating to car hire, accommodation and flights.

This includes checking whether the specified types of car hire are used in accordance with the applicable travel policy. The successful candidate will also compile reports for management covering cost savings, deviations and exceptions.

These reports can help management understand travel expenditure and identify areas where better planning or compliance may be needed.

What Kind of Candidate May Suit This Position?

This opportunity may suit a Grade 12 graduate who has an interest in administration and transport operations. It may also appeal to applicants who have worked in office support, fleet coordination, vehicle administration or travel booking environments.

People with experience using spreadsheets, capturing information and checking financial records may find these skills relevant to the duties. However, applicants should remember that the advertisement does not make previous transport experience a compulsory minimum requirement. It is listed as an added advantage.

Good organisation will also matter. The employee may need to monitor vehicle availability, arrange servicing, check accounts and coordinate travel bookings while responding to requests from different offices. Being able to prioritise work and communicate professionally can help manage these responsibilities.

Preparing Your CV for the Transport Administration Role

A CV for this position should make your administrative abilities easy to identify. If you have worked in transport or fleet services, explain the type of responsibilities you handled instead of simply listing your previous job title.

Where applicable, consider highlighting experience in:

• Fleet administration and vehicle records.
• Vehicle bookings and transport reservations.
• Vehicle inspections and maintenance scheduling.
• Communication with service providers.
• Travel arrangements and agency bookings.
• Invoice checking and account reconciliation.
• Data capturing and spreadsheet administration.
• Preparing letters, reports and monthly records.
• Working with office administration systems.
• Customer service and communication with internal clients.

Applicants without direct fleet experience should still present their relevant administrative skills honestly. For example, experience maintaining records, processing documents, assisting customers or working with spreadsheets may demonstrate transferable abilities. Do not claim experience with BAS, SAP or transport systems unless you have actually used them.

Understanding the National Water Act Requirement

The advertised requirements mention experience in the national water use registration process and knowledge of the National Water Act, Act 36 of 1998, together with other relevant legislation.

This is worth noting because the position sits within the Hydrological Services structure of the Department of Water and Sanitation. Applicants should pay attention to this part of the advert and consider whether they have relevant knowledge or experience in water-related administrative processes.

The supplied vacancy information does not explain the exact tasks connected to water use registration. Candidates should consult the full official advertisement if they need clarification about how this knowledge will be assessed or applied in the role.

Enquiries and Application Information

Applicants who need further information about the advertised position can use the enquiry contact provided in the vacancy notice:

The information supplied for this article does not include a confirmed application link, submission email address or detailed application procedure. Job seekers should consult the complete official Department of Water and Sanitation advertisement for instructions about how to submit an application and which supporting documents are required.

The enquiry telephone number should not automatically be treated as an application channel. Follow the official submission instructions and make sure that you quote reference number 131126/34 where required.

Related Administration and Transport Career Guides on JobzPro

Readers interested in administration, transport coordination and operational support can explore these related JobzPro articles:

• Administration Clerk Job at High Court Pietermaritzburg – read about another government administration position and the type of clerical support involved.
• Senior Secretary Vacancy at the Department of Basic Education – explore administrative support responsibilities in a government department.
• Transnet Careers in South Africa – learn about transport, logistics, operational and administrative career areas.

These articles provide broader career information and are not confirmation that the organisations currently have the same Administration Clerk Production (Transport) position available. Check each employer’s official recruitment information for its current vacancies.

Final Thoughts

The Administration Clerk Production (Transport) position offers an opportunity for a suitably qualified applicant to work in government administration with a specialised focus on fleet and travel coordination. Based at the Boskop Hydrological Services Office, the role supports the Department of Water and Sanitation’s Gauteng provincial operations.

The position pays R237,453 per annum at salary level 05. Applicants need Grade 12 or a relevant qualification, while transport services experience is an added advantage. Computer literacy, office administration knowledge, communication skills and the ability to work under pressure are also important requirements.

Because the duties include vehicle management, account reconciliation, travel bookings and cost monitoring, applicants should read the full advert carefully before applying. Make sure you understand the requirements and follow the official application procedure.

For more South African employment information and career resources, visit JobzPro.co.za.